RECORDS and
INFORMATION MANAGEMENT
POFT
1319
Division of
Business and Technology
Credit
Hours: 3
Offered in
Spring 2008
1601 W.
Jan Haynes, Office Technology Coordinator
806-665-88010-EX 2012.
Course Description: Records
Management is an alphabetic, numerical filing and records control system that
is introduced at entry level. Alphabetic
correspondence and numerical filing business correspondence are done through
the practice set. Creation, storage, disposition and preservation of all types
of documents are learned.
Statement of Purpose: To
partially satisfy the requirements for the Office Technology Certificate.
Required
Instructional Materials:
Textbook: Steward and Kahn, Gregg Quick Filing Practice Set, 5th Edition, Gregg-McGrawHill.
ISBN: 0-02-803243-8.
Student Requirements: Office
Technology students are not required to take any pre-entry test. Students are responsible for completing any
assigned reading or other activities/homework by the due date given. Students should be in class and ready with
materials required for that class.
Students should not have more than four (4)
absences in the 8 weeks period of the semester. Four tardies count
as one (1) absence.
Objectives: The student will be able to:
1.
Apply
the twenty-five basic alphabetic filing rules.
2.
File
cards containing names of people and business firms using alphabetical filing.
3.
Use
numerical card filing.
4.
Learn
to file cards containing account numbers in proper numeric sequence.
5.
Identify
the basic terms of correspondence filing systems.
Grading Policies: 1. Class participation and homework/ 1/3
completion of practice set.
2. Test on indexing rules units 1-8. 1/3
Test
on numerical correspondence filing .
Test
on subject correspondence filing .
3. Comprehensive final exam. 1/3
The final semester grades will be figured as set in the current
catalog:
90-100=A 80-89=B 70-79=C 60-69=D Below 59=F
Methods of Instruction:
1. Demonstration by instructor
2. Discussion/examples
3. Oral guideline presentations/overhead
Course
Policies:
Classroom
Conduct: Cell phone use: Students are
not to have a cell phone out during class, and the ringer is to be placed on
off or vibrate. Failure to comply with
lawful direction of a classroom instructor is a disruption for all students
enrolled in the class. Cheating
violations include, but are not limited to: (1)obtaining an examination,
classroom activity, or laboratory exercise by stealing or collusion; (2)
discovering the content of an examination, classroom activity, laboratory
exercise, or homework assignment before it is given; (3) using an unauthorized
source of information during an examination, classroom activity, laboratory
exercise, or homework assignment; (4) entering an office of building to obtain
unfair advantage; (5) taking an examination for another person; (6) completing
a classroom activity, laboratory exercise, homework assignment, or research
paper for another person; (7) altering grade records; (8) using any
unauthorized form of electronic communication device during an examination,
classroom activity, or laboratory exercise; (9) Plagiarism. Plagiarism is the using, stating, offering,
or reporting as one’s own, an idea, expression, or production of another person
without proper credit.
Disciplinary
actions for cheating in a course are at the discretion of the individual
instructor. The instructor of that
course will file a report with the Dean of Students when a student is caught
cheating in the course, whether it be a workforce or academic course. The report shall include the course,
instructor, student’s name, and the type of cheating involved. Students who are reported as cheating to the
Dean of Students more than once shall be disciplined by the Dean. The Dean will notify all involved parties
within fourteen days of any action taken.
Accommodations
Statement:
Dropping a
Course: A student who is enrolled in a developmental course for TSI purposes
may not drop his/her only developmental course unless the student completely
withdraws from the college. A student
may drop any other course with a grade of “W” any time after the census date
for the semester and on or before the end of the 12th week of a long semester,
or on or before the last day to drop a class of a term as designated in the
college calendar. The request for
permission to drop a course is initiated by the student by procuring a drop
form the Office of Student Services. (Refer to other policies concerning this
issue in the current college catalog online.) (Please visit
with me before you drop the course.) If
you decide you must withdraw, a formal procedure must be followed in order for
you to receive a “W” on your transcript.
The last day to drop must be followed, which is found in college catalog
online. (www.clarendoncollege.edu.)
According to
Texas state law a student is only allowed to drop the same class twice before
he/she will be charged triple the tuition amount for taking the class a third
time or more. Furthermore, beginning
with the Fall 2007 semester, students in
Withdrawal
from College: When a student finds it necessary to withdraw from school before
the end of the semester, he or she should obtain a withdrawal form from the
Office of Student Services. Students may
also withdraw from the college by sending a written request for such action to
the Registrar’s Office. The request must
include the student’s signature, the student’s current address, social security
number and course information details.
Students who withdraw after the census date for the semester and on or
before the end of the 12th week of a long semester, or on or before the last
day to drop a class of a term as designated in the college calendar will be
assigned a grade of “W”. If you quit
and do not formally withdraw, you will receive a grade of “F” on your
transcript.
Tentative Course Schedule/Outline:
Week 1: Chapters 1-6
Week 2: Chapters 7-13
Week 3: Chapters14-16
Week 4: Chapters 17-19
Week 5: Chapters 20-22
Week 6: Chapters 23-25
Week 7: Chapters 26-28
Week 8: Comprehensive Final exam 1-28