POFT 1319
Records and Information Management
Instructor: Angela DeMine
Office:
Rm. 105
Phone: 665-8801 ext. 2012
E-mail:
angela.demine@clarendoncollege.edu
Office
Hours: Mon-Fri (8:00 – 3:30)
Spring
2009
Course
Description:
A
study of alphabetic, numerical filing, and records control systems. Alphabetic
correspondence and numerical filing of business correspondence are done through
practice sets.
Text: Read & Ginn;
Records Management; ISBN: 978-0-538-72956-7
Teaching
Methods:
1. Lectures
and Power Points: Important material from the text and outside sources will be
covered in class. Students should plan to take careful notes as not all
material can be found in the texts or readings. Discussion is encouraged as is
student-procured outside material relevant to topics being covered.
2. Assignments:
End of chapter activities and online activities will be assigned weekly to
reinforce material in the text. These assignments may require the application
of various software packages.
3. Quizzes:
occasional unannounced quizzes may be given on subject matter
4. Tests:
The tests may be in the form of an objective test or a project.
5. Homework
assignments. You may have to complete assignments on your own time at home or during
posted office hours.
Course
Objectives:
The student will be able to:
Grading
Policies & Evaluation:
Average
of all graded assignments 20%
Average
of all quizzes & tests 30%
Average of daily grades 30%
Final Exam 20%
The final semester grades will be figured as set in the
current catalog:
90-100%=A 80-89%=B 70-79%=C 60-69%=D
Below 59%=F
A
student’s final grade will be made available through Campus Connect at
Clarendon College website. (www.clarendoncollege.edu)
Course
Policies:
- Final Exams: Students
must take a final exam for each of their academic courses. The
schedule of final exams times is published at the beginning of the
semester. Do not make plans to leave school before your scheduled
final exam. Final exams will not be given early except in extreme
emergencies after students have provided documentation of said emergency.
- Scholastic Honesty: Anyone who is
dishonest in any way will receive a zero on that assignment or exam with
no opportunity to make up the zero and may be dropped from the course with
a grade of F. That student, if allowed to remain in the course, will not
be allowed to receive any extra credit points from the time of the
infraction through the remainder of the course.
Furthermore, that student will not be allowed to drop their lowest quiz
grade or exam grade. A second act of dishonesty will result in an F
for the course. Students who commit an act of academic dishonesty
will not be allowed to withdraw from the course with a “W.” Note
that dishonest behavior includes both the act of copying someone else’s
work as well as allowing someone to copy your work. Both students
are equally guilty and will be equally punished. Cheating violations include, but are not
limited to: (1)obtaining an examination, classroom activity, or laboratory
exercise by stealing or collusion; (2) discovering the content of an
examination, classroom activity, laboratory exercise, or homework
assignment before it is given; (3) using an unauthorized source of
information during an examination, classroom activity, laboratory
exercise, or homework assignment; (4) entering an office of building to
obtain unfair advantage; (5) taking an examination for another person; (6)
completing a classroom activity, laboratory exercise, homework assignment,
or research paper for another person; (7) altering grade records; (8)
using any unauthorized form of electronic communication device during an
examination, classroom activity, or laboratory exercise; (9) Plagiarism.
Plagiarism is the using, stating, offering, or reporting as one’s own, an
idea, expression, or production of another person without proper credit.
- Electronic Communication/Entertainment
Devices:
The use of cell phones, iPods, or other electronic communication or
entertainment devices is prohibited. A first offense will result in
confiscation of the device for one day. A second offense will result
in loss of the device for one week. A third offense will result in
loss of the device for the remainder of the semester.
- Withdrawal: If
you decide that you are unable to complete this course or that it will be
impossible to complete the course with a passing grade, you may drop the
course and receive a “W” on your transcript instead. Withdrawal from
a course is a formal procedure that you must initiate. If you do not
go through the formal withdrawal procedure, you will receive a grade
of "F" on your transcript.
A student is permitted to drop a course if
he/she obtains an official drop slip from the office and has the instructor
sign the slip before the 12th class week.
Remember, a student is only allowed to drop the
same class twice before he/she will be charged up to triple the tuition amount for
taking the class a third time or more. Furthermore, beginning with the
Fall 2007 semester, students in Texas may only drop a total of 6 courses
throughout their entire undergraduate career. After the 6, he/she will no
longer be able to withdraw from any classes.
If you think you need to drop this course,
please talk with me about it first. It is possible that there is something you
can do to still pass the course. Don’t hurt your chances for a passing grade in
the course by not attending labs or taking exams before we have discussed your
situation. The last day to withdraw from
this course with a "W" is April 10, 2009.
- Attendance: Attendance for
the course is important, you will receive a daily grade, if you are
absent, you will receive a zero, that day. A tardy will result in 30
points taken off of your daily grade, anything after 10 minutes is
considered an absence and a zero will be given. You will not be allowed
to enter the class after you are 10 minutes tardy. Habitual tardiness
(more than 4) will be considered as absences, after you have been tardy 4
times, you will receive a zero for your daily grade. All assignments are
due by the end of the day that it is assigned or you will receive a zero.
No assignments will be accepted after the due date and there will be no
make ups for daily work, quizzes or tests. With good cause and adequate
notice, early quizzes or tests may be given. Assignments may be turned in
early.
- Dress
Code:
By the third week of school, students will be required to adhere to
the Business Dress Code. The third week of class, students will be
expected to adhere to a dress code, no points will be deducted, this third
week to allow students to learn what is and is not acceptable. Beginning
the fourth week of class, students will be required to adhere to the
casual business dress code and all presentations must use the formal dress
code. (Failure to comply with the Business Dress Code by the fourth full
week of school will result in deduction of points: 10 points will be
deducted from each daily grade and 25 points will be deducted from each
presentation)
Casual Dress Code: Clothing
that reveals too much cleavage, your back, your chest, your feet, your stomach
or your underwear is not appropriate for a place of business. In our work
environment, clothing should be pressed and never wrinkled. Torn, dirty, or
frayed clothing is unacceptable. All seams must be finished. Any clothing that
has words, terms, or pictures that may be offensive to other employees is
unacceptable. Slacks, Pants, and Suit Pants Slacks that are
similar to Dockers and other makers of cotton or synthetic material pants, wool
pants, flannel pants, dressy capris, and nice looking dress synthetic pants are
acceptable. Inappropriate slacks or pants include jeans, sweatpants, exercise
pants, Bermuda shorts, short shorts, shorts, bib overalls, leggings, and any spandex
or other form-fitting pants such as people wear for biking. Skirts,
Dresses, and Skirted Suits Casual dresses and skirts, and skirts that
are split at or below the knee are acceptable. Dress and skirt length should be
at a length at which you can sit comfortably in public. Short, tight skirts
that ride halfway up the thigh are inappropriate for work. Mini-skirts, skorts,
sun dresses, beach dresses, and spaghetti-strap dresses are inappropriate for
the office. Shirts, Tops Blouses, and Jackets Casual shirts,
dress shirts, sweaters, tops, golf-type shirts, and turtlenecks are acceptable
attire for work. Most suit jackets or sport jackets are also acceptable
attire for the office, if they violate none of the listed guidelines.
Inappropriate attire for work includes tank tops; midriff tops; shirts with
potentially offensive words, terms, logos, pictures, cartoons, or slogans;
halter-tops; tops with bare shoulders; sweatshirts, and t-shirts unless worn
under another blouse, shirt, jacket, or dress. Shoes and Footwear Conservative
walking shoes, loafers, clogs, boots, flats, dress heels, sandals and leather
deck-type shoes are acceptable for work. Wearing no stockings is acceptable in
warm weather. Athletic shoes, sneakers, thongs, flip-flops, and slippers are
not acceptable in the office. Jewelry, Makeup, Perfume, and Cologne Should
be in good taste, with limited visible body piercing (earrings only). Remember,
that some employees are allergic to the chemicals in perfumes and make-up, so
wear these substances with restraint. Hats and Head Covering Hats
are not appropriate in the office. Head Covers that are required for religious
purposes or to honor cultural tradition are allowed.
Formal Dress Code: In a
formal business environment, the standard of dressing for men and women is a
suit, a jacket and pants or a skirt, or a dress paired with appropriate
accessories. (Dark, neutral colors are best; no prints)
- Equipment:
The
equipment (computers, transcription machines, calculating machines,
headphones, typewriters, file cabinets) in this classroom belongs to
Clarendon College; and will assigned to each student. You will be
responsible for any damage to any equipment assigned to you. If you are
assigned equipment that is damaged or faulty in any manner, it is your
responsibility to contact the instructor prior to using the equipment. If
the equipment, assigned to you is damaged in any way you may be
responsible for the damages. You will meet with the instructor and the
Dean to discuss what your responsibility will be. Consequences include
but are not limited to: paying for damages and/or removal from the
class. If you are removed from the course as a result of damaging
equipment, you will receive an F for the course without the opportunity to
withdrawal.
- Use
of equipment:
You may only use equipment for class assignments. No listening to music
or visiting other websites that are not assigned.
- Office
Hours:
Office hours are posted. You may work on homework assignments in the
classroom during office hours or you will need to work on those
assignments at home or in the LRC. While you are in this classroom, you
will be monitored to assure that you are working on assignments, if you
are not, you will be asked to leave. If you are in need of assistance
from the instructor, it is your responsibility to make arrangements with
the instructor. You may make an appointment or ask questions during
office hours.
- Office: Do not enter the
office without permission.
- No
Food or Drinks will be allowed around the office equipment. There will be a
table at the front of the classroom where you may put your drink, if you
need a drink during class. Food will not be allowed in the classroom.
- American
with Disabilities Act Accommodations Statement:
Clarendon College provides reasonable accommodations for persons with
temporary or permanent disabilities. Should you require special
accommodations, notify the Office of Student Services (806-874-3571). We
will work with you to make whatever accommodations we need to make.
I have read and understand the class policies. I
understand that failure to comply with the policies may result in failing the
class and/or removal from the program.
Name ____________________________________________________________
Date _____________________